THE BOARD OF HAMILTON PARKS PUBLIC LIBRARY
74 PARKS PLAZA
TRIMBLE, TN 38259
September 3, 2020
5:00PM
The Board of the Hamilton Parks Public Library met in a regular meeting with Board Chairman, Christy Belonio, calling the meeting to order. Trustees present were: Tom Wilkerson, Angie Ballard, Carolyn Taylor, and Heather McFarland. Also present, guest, Cathy Hollingsworth. Trustees Absent; Christi Bane, Rick Isbell, Judy Galloway, and Ann Butler. Secretary McFarland emailed minutes prior to the meeting and presented them via handout. Wilkerson made a motion to approve the minutes seconded by Ballard, all in favor, motion passed. The Financial Reports for July and August were presented by Belonio in Treasurer Bane's absence.
Regional Report
Mary Carpenter, Regional Library Director, attended the meeting. The first item on the Regional agenda was our targeted standard, TEL Training. Carpenter commented that this standard isn't usually met by other boards and commended our board for targeting this standard. Next, Carpenter presented our support rankings by the county. Our appropriation is low, Carpenter suggested that we formulate a plan to request additional funding from the County next year, budget planning starts in March. Item C on the agenda, Orientation, Ballard, Taylor, and Wilkerson completed their orientation prior to the meeting. Butler's orientation is outstanding and will be made up later. Lastly, Carpenter presented our READS Circulation report.
Director's Report
Marie Davis, Library Director, stated her desire to have a curbside pickup for Halloween treat bags, the Board agreed that was a good idea. Davis also discussed that she had been encouraged by the Regional Library to weed out books from our collection. Davis plans to weed books now and store them for a book sale next summer.
Communications
A. Belonio informed the Board that she will be vacating her seat as Chairman due to her upcoming appointment as Trimble City Mayor. After discussion among the present trustees, it was decided to wait until our next meeting to make nominations, in the hopes that more trustees are in attendance to voice their opinions on who our next Chairman should be.
B. Ballard gave the board a presentation on the use of Zoom, she plans to post our meetings virtually. She also mentioned that she will begin adding our board minutes to our website for the public to view.
Old Business
We were award 100% of our requests for both the CARES Grant and the Tech Grant. We have received the new hot spots from the grant proposal, and we have a ticket in for the purchase of the remaining equipment.
New Business
A. The Town of Trimble was recently awarded grant funding, the City Board of Mayor and Aldermen voted to allocate $5000 of the grant funds to the Hamilton Parks Public Library. Mayor McFarland specified that he would like to see the funding spent on technology.
B. Davis would like to purchase three additional bookshelves. Belonio presented a bookshelf she had found on Amazon priced at $124 per unit. Ballard made a motion that the funding for the three bookshelves come from the special account, McFarland seconded the motion, all in favor, motion passed.
With no additional business to discuss, Wilkerson made a motion to adjourn, Ballard seconded the motion.
Next Meeting Date/Time Thursday, October 1st @ 5:00PM
74 PARKS PLAZA
TRIMBLE, TN 38259
September 3, 2020
5:00PM
The Board of the Hamilton Parks Public Library met in a regular meeting with Board Chairman, Christy Belonio, calling the meeting to order. Trustees present were: Tom Wilkerson, Angie Ballard, Carolyn Taylor, and Heather McFarland. Also present, guest, Cathy Hollingsworth. Trustees Absent; Christi Bane, Rick Isbell, Judy Galloway, and Ann Butler. Secretary McFarland emailed minutes prior to the meeting and presented them via handout. Wilkerson made a motion to approve the minutes seconded by Ballard, all in favor, motion passed. The Financial Reports for July and August were presented by Belonio in Treasurer Bane's absence.
Regional Report
Mary Carpenter, Regional Library Director, attended the meeting. The first item on the Regional agenda was our targeted standard, TEL Training. Carpenter commented that this standard isn't usually met by other boards and commended our board for targeting this standard. Next, Carpenter presented our support rankings by the county. Our appropriation is low, Carpenter suggested that we formulate a plan to request additional funding from the County next year, budget planning starts in March. Item C on the agenda, Orientation, Ballard, Taylor, and Wilkerson completed their orientation prior to the meeting. Butler's orientation is outstanding and will be made up later. Lastly, Carpenter presented our READS Circulation report.
Director's Report
Marie Davis, Library Director, stated her desire to have a curbside pickup for Halloween treat bags, the Board agreed that was a good idea. Davis also discussed that she had been encouraged by the Regional Library to weed out books from our collection. Davis plans to weed books now and store them for a book sale next summer.
Communications
A. Belonio informed the Board that she will be vacating her seat as Chairman due to her upcoming appointment as Trimble City Mayor. After discussion among the present trustees, it was decided to wait until our next meeting to make nominations, in the hopes that more trustees are in attendance to voice their opinions on who our next Chairman should be.
B. Ballard gave the board a presentation on the use of Zoom, she plans to post our meetings virtually. She also mentioned that she will begin adding our board minutes to our website for the public to view.
Old Business
We were award 100% of our requests for both the CARES Grant and the Tech Grant. We have received the new hot spots from the grant proposal, and we have a ticket in for the purchase of the remaining equipment.
New Business
A. The Town of Trimble was recently awarded grant funding, the City Board of Mayor and Aldermen voted to allocate $5000 of the grant funds to the Hamilton Parks Public Library. Mayor McFarland specified that he would like to see the funding spent on technology.
B. Davis would like to purchase three additional bookshelves. Belonio presented a bookshelf she had found on Amazon priced at $124 per unit. Ballard made a motion that the funding for the three bookshelves come from the special account, McFarland seconded the motion, all in favor, motion passed.
With no additional business to discuss, Wilkerson made a motion to adjourn, Ballard seconded the motion.
Next Meeting Date/Time Thursday, October 1st @ 5:00PM
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